4. Conditions for Retention of Electronic Records
(1) Where an Enactment requires a Record to be retained, or provides for certain consequences if it is not retained, that requirement is satisfied by retaining the Record in an Electronic Record if the following conditions are satisfied:
(a) the Electronic Record preserves a Record of the Information it contains and is accessible so as to be usable for subsequent reference;
(b) the Electronic Record is retained in the format in which it was originally created, or in a format which can be demonstrated to accurately replicate the original Information;
(c) Information contained in the Electronic Record, if any, is retained as enables the identification of the origin and destination of the Electronic Record, any party that sent or received the Electronic Record and the date and time the Electronic Record was sent or received; and
(d) any additional requirements relating to the retention of such Electronic Records specified in an Enactment are complied with.
(2) Section 4(1) does not extend to the Electronic Communication used to send or receive the Electronic Record.
(3) A person may satisfy the requirements referred to in section 4(1) by using the services of a third party, if the conditions in sections 4(1) are complied with.
(4) If an Enactment requires a Record to be presented or retained in its original form, or provides for certain consequences if the Record is not presented or retained in its original form, that requirement is satisfied by an Electronic Record retained in accordance with section 4(1) unless the Enactment expressly prohibits the use of an Electronic Record for the specified purpose.
(5) If an Enactment requires the retention of a cheque, bill of exchange or promissory note, that requirement is satisfied by retention of an Electronic Record of the Information on the front of the bill of exchange or promissory note or the front and back of the cheque, in accordance with section 4(1).
(6) A Record retained as an Electronic Record in accordance with section 4 (1) satisfies an Enactment requiring a person to retain a Record for evidentiary, audit, or similar purposes, unless the Enactment expressly prohibits the use of an Electronic Record for the specified purpose.