3. Resolution by correspondence

(1) For a resolution to be passed by correspondence the convener must deliver a notice to every creditor or (as the case may be) contributory who would be entitled to notice of a meeting at which the resolution could be passed.
(2) The notice must in addition to the standard contents —
(a) set out the resolutions to be voted on;
(b) state the deadline for voting;
(c) state that in order to be counted a vote by a creditor must be accompanied by written details of the creditor's claim (unless previously supplied) failing which the vote will be disregarded;
(d) provide a space for the creditor or contributory to authenticate the vote;
(e) provide a space for a person authenticating on behalf of a creditor to state the capacity in which the vote is authenticated; and
(f) be authenticated and dated by the Office-holder or Appointed Person.
(3) The notice must contain a deadline for voting, set at the discretion of the Office-holder or Appointed Person, but which must be not less than 14 days from the date of delivery of the notice.
(4) In order to be counted, votes must —
(a) be received by the convener by 12.00 noon on the deadline; and
(b) in the case of a vote cast by a creditor, be accompanied by a statement of entitlement to vote on the resolution unless one has previously been delivered to the Office-holder or Appointed Person.
(5) In order to be counted, a vote must be accompanied by a statement of entitlement.
(6) A statement of entitlement is a statement of the details or a proof as required by paragraph 27(1)(a) (Creditors' voting rights at meetings) of Part 8 (Creditors' Voting Rights and Majorities) of this Schedule.
(7) A vote must be disregarded if —
(a) a statement of entitlement neither accompanies the vote nor has previously been delivered to the convener; or
(b) the Office-holder or Appointed Person decides, in the application of Part 8 (Creditors' Voting Rights and Majorities) and Part 9 (Contributories' Voting Rights and Majorities) of this Schedule, that the creditor is not entitled to cast the vote.
(8) For the resolution to be passed, the Office-holder or Appointed Person must receive at least one valid vote in favour by the closing date.
(9) Creditors whose debts amount to at least ten (10)% of the total debts of the Company may, within five business days from the date of delivery of the notice, require the Office-holder to call a meeting of creditors to consider the resolution.
(10) Contributories representing at least ten (10)% of the total voting rights of all contributories having the right to vote at a meeting of contributories may, within five business days from the date of delivery of the notice, require the Office-holder to call a meeting of contributories to consider the resolution.
(11) If no valid vote is received by the closing date specified, the Office-holder must call a meeting of creditors or contributories, at which the resolution could be passed.
(12) A reference in these Regulations to anything done or required to be done at, or in connection with, or in consequence of, a meeting of creditors or contributories extends to anything done in the course of correspondence in accordance with this paragraph.