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18. Remote attendance at meetings

(1) This paragraph applies to —
(a) any meeting of the creditors of a Company summoned under these Regulations; or
(b) any meeting of the members or contributories of a Company summoned by the Office-holder under these Regulations, other than a meeting of the members of a Company in a members' voluntary winding-up.
(2) Where the person summoning a meeting ("the convener") considers it appropriate, the meeting may be conducted and held in such a way that persons who are not present together at the same place may attend it.
(3) Where a meeting is conducted and held in the manner referred to in sub-paragraph (2), a person attends the meeting if that person is able to exercise any rights which that person may have to speak and vote at the meeting.
(4) For the purposes of this paragraph —
(a) a person is able to exercise the right to speak at a meeting when that person is in a position to communicate to all those attending the meeting, during the meeting, any information or opinions which that person has on the business of the meeting; and
(b) a person is able to exercise the right to vote at a meeting when —
(i) that person is able to vote during the meeting on resolutions put to the vote at that meeting; and
(ii) that person's vote can be taken into account in determining whether or not such resolutions are passed at the same time as the votes of all the other persons attending the meeting.
(5) The convener of a meeting which is to be conducted and held in the manner referred to in sub-paragraph (2) shall make whatever arrangements the convener considers appropriate to —
(a) enable those attending the meeting to exercise their rights to speak or vote; and
(b) ensure the identification of those attending the meeting and the security of any electronic means used to enable attendance.
(6) Where in the reasonable opinion of the convener —
(a) a meeting will be attended by persons who will not be present together at the same place; and
(b) it is unnecessary or inexpedient to specify a place for the meeting,
any requirement under these Regulations to specify a place for the meeting may be satisfied by specifying the arrangements the convener proposes to enable persons to exercise their rights to speak or vote.
(7) In making the arrangements referred to in sub-paragraph (5) and in forming the opinion referred to in sub-paragraph (6)(b), the convener must have regard to the legitimate interests of the creditors, members or contributories and others attending the meeting in the efficient despatch of the business of the meeting.
(8) If —
(a) the notice of a meeting does not specify a place for the meeting;
(b) the convener is requested in accordance with these Regulations to specify a place for the meeting; and
(c) that request is made —
(i) in the case of a meeting of creditors or contributories, by not less than ten (10) % in value of the creditors or contributories; or
(ii) in the case of a meeting of members, by members representing not less than ten (10)% of the total voting rights of all the members having at the date of the request a right to vote at the meeting;
it shall be the duty of the convener to specify a place for the meeting.
(9) In this paragraph, "the Office-holder", in relation to a Company, means its liquidator, provisional liquidator, administrator (including for this purpose an administrator of a Deed of Company Arrangement relating to the Company) or administrative receiver.